Temporary COVID-19 Regulations on Student Organization, Travel, and Research Funding

The Board of Control (BOC) will not approve grants for programming that may increase the risk of jeopardizing students' health. The board will be guided by local, state, California State University (CSU), and CSULB-specific (University) guidelines when considering grant applications.

Related FAQ's

What are ASI Grant Funds?

Each year, the Associated Students Inc. allocates funds to support student organizations, club sport organizations, college councils, and individual students are groups seeking support for research and travel activities. This FAQ applies to all those categories.

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What is the BOC?

BOC stands for Board of Control, and this is the committee within ASI that governs the fiscal and personnel affairs of the organizations. One of BOC’s primary responsibilities is to support student involvement through the distribution of funds sought through grant applications.

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Why has the BOC implemented a temporary funding policy?

The impact of the COVID-19 pandemic reaches many of ASI’s and student organizations’ activities. Following the CSU’s travel restriction announcement and the university’s prohibition on in-person events, the BOC was required to revisit its normal grant funding decisions and practices in order to ensure compliance with new regulations and to ensure the health and safety of CSULB students involved in grant-funded activities.

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I haven’t seen the CSU’s travel restriction. What does that mean?

The CSU Chancellor announced a restriction on all non-essential travel through the spring 2021 semester. This restriction applies to students and student activities out of the Long Beach region.

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What will happen with my 2020 Spring Grant Award?

• If your organization was awarded a grant in Spring 2020 these funds are currently not to be used as proposed. Due to the restriction of on campus events through the fall semester, the BOC is holding these funds back for all organizations.
• Guidance for Spring 2021 events and programs will be communicated at a later date.

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Can my organization still use funds in its agency account?

• These funds are owned by the organization and not by ASI. Any funds in an agency account may be used according to the guidelines of the organization’s Constitution and Bylaws. Transactions against an agency account require approval by the organization’s SLD Advisor who will ensure that expenses are made in accordance with campus policies/guidelines, including those related to Covid-19, and follow an ethical and responsible use of organization funding.

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What if my organization received a donation from a private entity?

• The organization may still receive these funds. The same process is to be followed. The money will reside in the organization’s agency account and therefore is accessible to the organization.

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Is the $300 grant a one-time grant?

• As of now, the BOC has only considered this award as a one-time award for the fall semester. Look out for more information as the semester proceeds and COVID-19/ University regulations are updated. In order to access the $300, student organizations must e-mail their SLD Advisor indicating how they intend to use the funds, then work with that Advisor to submit an ASI Check Request in order to get reimbursed once expenses have been made.

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Will the Temporary Policy be in place for Spring 2021?

• The BOC has not made any decisions regarding Spring 2021 funding. If your organizations are uncertain as to planning for the spring semester, please await additional information coming from University and/or local health officials.