Revised Temporary Policy on Student Organization, Travel, and Research Grants
To meet the needs of all organizations and programming, the BOC has adopted this Temporary Funding Policy. Here are the details regarding fall 2020 and spring 2021 grant funding and restrictions on student travel funding for all organization types. Any funds provided to student organizations will be reimbursed through the ASI Business Office. It is very important for the organization’s president and treasurer to be familiar with these policies as only applicable purchases and expenses will be reimbursed.
The BOC will not reimburse for any events or programs that are not following COVID-19 safety guidelines.
Student Travel Grants:
- Consistent with CSU guidelines, no student travel grants can be awarded for travel costs during the 2020/2021 academic year.
- Travel grants will only be considered in order to cover the cost of attendance of virtual conferences or academic programming.
Student Research Grants:
- Applications for student research grants will still be considered. The Board of Control will scrutinize student research applications to ensure they meet health and safety guidelines, and to ensure they do not require travel out of the region.
At Large Student Organizations Grants:
- No new program grants will be considered until further notice.
- Grant awards approved through the BOC’s spring 2020 grant allocation process for summer and fall 2020 events cannot be used as proposed due to the impacts of the Covid-19 pandemic and related restrictions on in-person, campus events, and the restrictions on group gatherings. Those student organizations are encouraged to consider alternative events in virtual formats
- ASI Board of Control (BOC) will award a standard $300 for virtual programming support for each student organization that had an approved fall 2020 program or event. This $300 award is being made available to these organizations on a reimbursement basis via a grant account.
- Student organizations do not need to reapply for these $300 awards through a new grant application or Program Change Amendment, they simply need to seek reimbursement by working with your Student Life and Development (SLD) advisor.
- If any student organization identifies a need for additional funding, they may request it from the BOC as long as they obtain written pre-approval from the Director of Student Life and Development.
College Council Organization Grants:
- Grant funding for all organizations within a college council approved in the ASI 2020-2021 Consolidated Operating Budget cannot be used as proposed due to the impacts of the Covid-19 pandemic and related restrictions on in-person, campus events, and the restrictions on group gatherings. College council organizations are encouraged to consider alternative events in virtual formats.
- ASI Board of Control has issued a standard $300 award for each organization that is available on a reimbursement basis via a grant account.
- If any college council organization identifies a need for additional funding, they may request it from the BOC by completing an updated grant application and obtaining specific approval from their Student Life and Development (SLD) advisor.
Club Sports Organization Grants:
To keep our students safe, the BOC will not promote sports and group gatherings through funding high risk events.
- All club sports organizations may utilize their existing grant allocations for fixed costs such as facility rentals, equipment storage, and planned equipment maintenance.
- All club sports expenses must receive written pre-approval from the Director of Student Life and Development prior to seeking reimbursement from the BOC.
- ASI Board of Control has issued a standard $300 award for each organization that is available on a reimbursement basis via a grant account
- If any club sports organization identifies a need for additional funding, they may request it from the BOC as long as they obtain written pre-approval from the Director of Student Life and Development.
